CBAM reporting software where agents collect verified supplier data and the declarant approves every number
Real supplier data, not punitive defaults: a lower certificate bill, every number cited.
See one case, screen by screen ↓Software that helps an EU importer of steel, aluminium, cement, fertiliser or hydrogen meet the Carbon Border Adjustment Mechanism: collect the embedded emissions from each non-EU supplier, reconcile customs entries, project the certificates and their cost, and prepare the annual CBAM declaration. CBAM Reporting adds seven agents that do that work and cite every number, while the CBAM declarant approves each value and signs with Trade Compliance.
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Since 1 January 2026 an EU company importing more than 50 tonnes a year of iron and steel, aluminium, cement or fertiliser must be an authorised CBAM declarant and pay for the carbon embedded in those goods with certificates at the EU carbon price. The first annual declaration and surrender are due by 30 September 2027. The bill depends on supplier data: verified actual emissions from the non-EU installation, or EU default values that are set high on purpose and rise with a mark-up.
Today the work runs on email and spreadsheets. Customs entries are pulled from the brokers and mapped to CN codes by hand, the EU communication template goes out in English, replies come back late, in another format or not at all, and the verifier's statement sits as a PDF in someone's inbox. Numbers that do come back are rarely tested against how the plant makes the product. Whatever is missing on the day is declared at the default, and paid for.
Estimated split of working days a year for an importer with about a dozen supplier installations and two customs brokers, by hand and with the solution.
Seven agents reconcile customs, ask suppliers in their language, check every number twice and price the bill; the CBAM declarant decides and signs.
Kestrel & Vane Europe B.V. in Rotterdam is the group's authorised CBAM declarant. In 2026 it has imported 19,910 tonnes of CBAM goods in 214 customs entries, from 11 supplier installations in 6 countries. Here is how its declarant works with the agents, screen by screen, in the working solution.
Henrik's home shows 19,910 t in scope, 18,574 certificates projected (≈ €1.46M at €78.40) and €475K of saving waiting on checks or on him. The declaration is due 30 Sep 2027, 351 days away. Overnight the import reconciler read 6 new customs entries, and the declaration assembler greets him in the conversation panel with what is ready.
“Karadeniz Çelik's verification came in on 9 Oct, so the CN 7208 line is ready for you — €224K.”
Each import line shows two bars: the certificate cost at the EU default and with the supplier's actual embedded emissions. All on defaults the year would cost €1,687,403; with approved actuals it is €1,456,202, €231,202 saved so far and €475,418 still in reach. At the top: hot-rolled flat steel from Karadeniz Çelik, €347,155 at the default of 2.39, €123,245 at the actual 1.71.
The line opens as a conversation. On 4 Aug the supplier requester sent the EU template in Turkish, pre-filled from 44 customs entries, 5,350 t of CN 7208 and 7209. Emre Aydın replied on 2 Sep: 1.71 tCO2e/t, direct 0.59 and precursors 1.12, for 1 Jul 2025 to 30 Jun 2026. The plausibility checker found it inside the range for an EAF mill charging 38% pig iron and DRI, and within 4% of the mill's 2025 reports.
Every statement in the thread carries a numbered citation to the record it came from.
Henrik types the question under the thread. The plausibility checker answers in place: 1.71 is the mill's own verified figure; the EU default for CN 7208 from Türkiye is 2.39 and includes the 2026 mark-up; 1.71 fits the expected range of 0.9 to 2.1 for the route and matches the 2025 reports of 1.76 and 1.73. Each point is cited.
The declaration assembler: “This saving is above the 1,000-certificate rule, so it needs your approval.”
A citation opens Northgate Verification's statement NV-26-0918 for installation TR-ISK-0042: the site visit on 24 September 2026, the reasonable-assurance opinion and CN 7208 at 1.71 tCO2e/t, with the passage the agents read highlighted. The tracker has checked that the statement names the installation, covers the full 12-month period and that the verifier's accreditation is current.
“The highlighted passage is what the agents read. Opened from the record — the source file is kept with the declaration evidence.”
Henrik approves the actual value with the reason code “Verified actual — accredited verifier statement”. The line saves 2,856 certificates, €223,910, and the projected certificates for 2026 fall from 18,574 to 15,718 — about €1.46M to €1.23M. The certificate calculator confirms the new projection in the thread, and the line goes on the declaration with his reason and the verifier's statement.
“Your approval needs a reason code. It is signed with your name and goes on the declaration's evidence.”
Anhui Tiancheng Aluminium reports 1.12 tCO2e/t for bars and profiles, claiming 62% post-consumer scrap. For extrusion from mainly primary billet the expected range is 1.6 to 2.4, and a high scrap share needs purchase records or a mass balance. None were sent, so the checker queried the plant in Chinese; the €172,637 saving waits until both checks pass.
“I will not use it until the plausibility and verification checks both pass.”
Kaveri Steel Tubes sent 2.71 for seamless tubes, and Meridian Assurance Services issued a reasonable-assurance statement — but it covers 1 January to 30 June 2026 only. The tracker will not pass a partial period, so the line stays on the default and it has asked Meridian for the full-period statement, due 31 Oct.
“The statement covers six months. A full 12-month reporting period is needed before I can pass it.”
Of 214 entries from Harbourline and Danube Gate, 209 match entry, receipt and line; 5 are exceptions. One Harbourline entry declared 86.4 t as CN 7211, but the goods receipt shows 1,250 mm hot-rolled coil, which belongs in 7208. The import reconciler shows the entry, the receipt and what it should be, and drafts the amendment from Amara's mailbox for her to approve.
“Nothing changes without a person.”
The declaration assembler builds the 2026 declaration in seven steps and says which are still open. Henrik signs the Q3 draft with the reason “Quarterly review — draft correct as at today”, confirming his identity; Amara countersigns as Trade Compliance. Submission to the CBAM registry opens only when every step is complete, and the evidence pack is built from the record.
“The declaration is signed by the declarant and countersigned by Trade Compliance.”
The same 2026 imports, seen by four of the people who carry them — what the year looked like, and what it looks like now.
Seven agents reconcile customs, ask suppliers in their language, check every number twice and price the bill; the CBAM declarant decides and signs.
Matches every broker entry to the goods receipt and a declaration line as it arrives, and checks the CN code, CBAM authorisation reference, net mass, origin and importer. Opens an exception with the records and a drafted correction for the broker.
Pre-fills the EU communication template from the year's customs entries, writes to each installation in its own language with an English copy, reminds at 7, 14 and 21 days, escalates to procurement and reads the returned template.
Checks each reported intensity against the production route, the precursor chain, the supplier's own history and benchmark ranges, and explains every flag.
Follows each installation's verifier, site visit and statement, and checks the statement names the right installation, covers a full 12-month period and comes from an accredited verifier.
Projects certificates and cost by quarter of import at each quarter's published price, applies the free-allocation adjustment, runs price scenarios and plans purchases and quarter-end holdings.
Builds the annual declaration step by step, says what is still open, and prepares the registry file and the evidence pack.
Scores each installation from 0 to 100 on timeliness, data quality, verification and intensity, for sourcing decisions.
Approves with a reason, signs. The agents propose; a named person decides.
Every screen has the conversation at hand: ask in plain words, or tell the agents what to do. Answers cite the template, statement, entry or article they come from.
Why 1.71 and not the default?
1.71 is the mill's own verified figure. The EU default for CN 7208 from Türkiye is 2.39 and includes the 2026 mark-up. 1.71 fits an EAF mill that charges 38% pig iron and DRI — the expected range is 0.9 to 2.1 — and it matches their 2025 reports of 1.76 and 1.73.
What needs me before the Q3 close?
Three things, largest first: Karadeniz Çelik, CN 7208 — verified actual ready to approve, saving 2,856 certificates, about €224K. Viet Phuc Steel — no reply after three reminders; decide default or keep chasing. The Q3 accrual — €436,955 for Q3 imports at the published €82.32; finance needs it by 20 Oct.
Why can we not use Kaveri's 2.71 yet?
The statement covers 1 January to 30 June 2026 only. An actual value must be verified for the reporting period it is used for, and our method note requires a full 12-month period. Until the full statement arrives the line stays on the default.
Is the Malaysia origin a problem?
Possibly. The entry says origin Malaysia, but the invoice says the tubes were made in Foshan and only transhipped via Port Klang. Origin drives the default value, and a wrong origin can look like circumvention. I recommend Amara asks the broker to correct the origin; I have drafted that.
13 screens from the working solution, on its sample data. Pick one to see it large.
The agents work to rules your team sets. Changes are versioned and on the audit trail.
| Setting | Default | Choose from |
|---|---|---|
| Plausibility tolerance | ± 15% | ± 10% · ± 15% · ± 20% |
| “Too good” flag — below the route minimum needs evidence | On | On · Off |
| Two-check rule — plausibility and verification both pass | On | On · Off |
| Savings that need the declarant | Above 1,000 certificates | 1,000 certificates · 500 certificates · Always the declarant |
| Reminder cadence, then escalate to procurement | 7 / 14 / 21 days | 7 / 14 / 21 days · 5 / 10 / 15 days |
| Supplier data cut-off | 31 Jan 2027 | A date; after it, lines without verified data are declared at the default |
| Who approves a customs correction | Trade Compliance | Trade Compliance · Declarant |
| Declaration sign-off | Two people: declarant, then Trade Compliance | On · Off |
Every figure is labelled: a target the solution is built to, an estimate, a typical published result, or a proven one.
“demo” = seen in the working solution, on its sample data · “target” = the design goal, measured in the live solution · “estimated” = our estimate · “typical” = published figures (BusinessEurope CBAM survey, May 2024 — 80% of companies that filed a transitional report used default values; Regulation (EU) 2023/956 as amended by Regulation (EU) 2025/2083 — the 50 t threshold, Art. 2a, and declaration and surrender by 30 September, Art. 6 and 22). Certificate prices are the Commission's published quarterly prices for 2026 (Q1 €75.36, Q2 €75.28, Q3 €82.32); Q4 is projected. Default values and benchmarks in the working solution are illustrative, not the official tables. People, companies, installations and verifiers named on this page are fictional — characters and sample data in the working solution.
Software that helps an EU importer of steel, aluminium, cement, fertiliser or hydrogen meet the Carbon Border Adjustment Mechanism: collect the embedded emissions from each non-EU supplier, reconcile customs entries, project the certificates and their cost, and prepare the annual CBAM declaration. CBAM Reporting adds seven agents that do that work and cite every number, while the CBAM declarant approves each value and signs with Trade Compliance.
By replacing EU default values with verified actual emissions from suppliers wherever it can. Every line shows the cost at the default and with the supplier's actual, ranked by money at stake, so the biggest saving is chased first. In the working solution one steel line saves 2,856 certificates, €223,910, once the mill's verified value is approved.
The supplier requester pre-fills the EU communication template from your customs entries — CN codes, tonnes and period — and writes to each installation in its own language, with an English copy. It reminds on your schedule, escalates to procurement after the third reminder and reads the returned template. The supplier replies by email; there is no portal to log in to.
Twice. The plausibility checker tests each value against the production route, the precursors, the supplier's history and benchmark ranges, and the verification tracker checks the accredited verifier's statement covers the installation and a full 12-month period. Only when both pass, and a person approves, does the certificate calculator use the actual value.
Yes. The import reconciler matches every broker entry to the goods receipt and a declaration line as it arrives, and catches wrong CN codes, missing CBAM authorisation references, mass gaps, origin changes and a group company over the 50 t threshold on its own. It drafts the correction for the broker; Trade Compliance approves it.
Each quarter of 2026 imports is priced at its own published price — €75.36, €75.28 and €82.32 so far — with Q4 projected until it is published. The calculator applies the free-allocation adjustment, shows the working, gives the controller a price scenario and plans purchases from 1 February 2027, the quarter-end holdings and surrender by 30 September 2027.
Yes. Agents never approve, sign or submit. The declarant approves, edits or rejects each actual value with a reason code, Trade Compliance approves customs corrections, and the declaration is signed by two people before it can go to the registry. Every step and decision is on the audit trail.
The Agentic Solution Engine builds and deploys it from your requirements and documents — your authorisation details, broker feeds, ERP receipts, supplier list and method note — and it goes live once every quality gate has passed. We will walk you through it on your own imports first.
Every shipment cleared for the EU with a statement no deforested plot can reach.
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1-min demoWe'll run CBAM Reporting on a sample of your own customs entries and supplier replies.