Clery Act compliance where every number in the annual security report opens into the reports behind it, for the Clery compliance officer to certify
Every published number tied to its source reports, ready for a program review.
See one case, screen by screen ↓Clery Act compliance is what every US college that takes federal student aid must do under the Clery Act and 34 CFR 668.46: keep a daily crime log, issue timely warnings for serious or continuing threats, and publish an annual security report each October 1 with three years of crime statistics by Clery geography. Clery Act Compliance puts agents on that work: they classify every report, place it on the geography, count each incident once and draft warnings and log entries, while the Clery Compliance Officer certifies every row and counsel second-reviews.
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Every college that takes federal student aid must keep a daily crime log, issue a timely warning for a serious or continuing threat, and publish an annual security report each October 1 with three years of crime statistics by Clery geography. At Halden State that means about 2,600 incident reports a year arriving through the police, residence life, Title IX and 380 campus security authorities, and about 1,900 crime log entries.
Today the Clery officer exports the police reports, chases the other channels and reconciles it all by hand. One incident reported to the police and to residence life is counted twice. A chapter house that residence life calls affiliated housing is counted as a residence hall. A burglary in which a car was also taken is counted twice, against the hierarchy rule. A stalking report a coach heard in October lands in the wrong year. The 2026 report adds the first hazing statistics under the Stop Campus Hazing Act, and a program reviewer will ask the institution to trace each number to its reports.
Estimated split of the working days behind one year's statistics table, by hand and with the agents; our arithmetic, kept modest. Certification and counsel's review stay with people.
Seven agents read, classify, place, merge and draft; the officer certifies and counsel second-reviews.
Tuesday, September 15, 2026, 9:40 a.m. Marcus Tellford, Clery Compliance Officer at Halden State University, has 16 days to publish. Here is how one number in the report is checked, changed and certified, screen by screen, in the working solution.
17 of 21 rows of the 2025 column are certified, 2,614 reports have been read for 2025 and one timely warning waits for the Chief. The brief explains what changed since last week, every line cited. The next decision is the burglary number: 14 now, 12 with the agents' two changes.
Offenses run down the side, from murder to the new hazing row, with arrests and disciplinary referrals; on campus, residential, noncampus and public property run across the top, with 2023, 2024 and 2025 in each. A dot marks the cells that changed since September 8. The hazing row reads "n/a" for 2023 and 2024.
The number unfolds in place: 11 police reports, 2 from residence life and one campus security authority form, each with its date, place and source. Beside the list sit two findings from the agents, each with its confidence, its citations and the choice to accept it or keep the count with a reason.
Police report HSUPD-25-03117 and residence life report RL-25-0882 both describe room 412 of Larkspur Hall on March 8, 2025, with a laptop and a wallet taken. Residence life logged it at 11:05 p.m. and called the police at 11:07. The agent proposes counting it once, under the police report, at 0.97.
A merge never deletes a report: RL-25-0882 stays on file, linked to the police report.
HSUPD-25-05902, a window entry at 1418 Alder Row on September 6, 2025, was counted as residential because residence life lists the house as affiliated housing. The Clery geography register lists it as property 7, the Delta Kappa Rho chapter house, leased to a recognized student organization: noncampus. The agent cites the register entry at 0.95.
Marcus accepts both findings. Burglary in residence halls reads 12 with the old 14 struck through; on campus moves from 31 to 29 and noncampus from 3 to 4. He certifies the burglary row with an attestation, 18 of 21 rows, and it goes to Associate General Counsel Simone Achterberg for second review.
You certify; counsel second-reviews the whole report. You cannot second-review your own certification.
A student was robbed at knifepoint at the University Parkway transit stop at 7:55 a.m., reported at 8:31. It is the third knife robbery in 10 days with a matching description, and the suspect is not in custody. The agent drafted a warning at 9:02, removed four details that could identify the victim, and gave its reasons with the police reports cited.
The agent never sends. Chief Dana Whitcombe issued it at 9:51 a.m. to 38,000 students and 9,400 employees.
1,312 of 1,312 entries in 2026 were made within two business days. One dating violence entry needs Marcus: the agent generalized a room in a house of 12 residents to "Residence hall, main campus", because the room would identify the victim. He approves the change and the records lieutenant posts the entry.
The officer certifies the statistics, the Report agent checks 46 of 47 required policy statements, the fire safety report is certified, counsel's second review opens September 21, and publication and notice follow by October 1. Send to counsel opens only when every row is certified.
The audit trail follows burglary, residential, 2025 from the published 12 to Marcus's certification, the 12 reports behind it (police 10, residence life 1, authority form 1), the two accepted changes and the agent versions and rule that produced them. The export pack is ready for a program reviewer.
The same report, seen by the five people who carry it: what their day looked like, and what it looks like now.
Seven agents read, classify, place, merge and draft; the officer certifies and counsel second-reviews.
Reads every report from the police, residence life, Title IX, student conduct and campus security authorities the moment it arrives, strips victim identity, and starts the crime log and warning clocks.
Classifies each report under the Clery definitions in 34 CFR 668.46 and the hierarchy rule, including hazing under the Stop Campus Hazing Act, citing the passage and the rule.
Places every address on the Clery geography register as on campus, residential, noncampus or public property, citing the property entry; for an address not on it, finds the lease and proposes a property.
Matches one incident reported through several channels on date, place, items and a match key for the people, and proposes a merge with its evidence, keeping the police report as primary.
Weighs the crime, the geography, the pattern and whether the suspect is at large, and drafts a timely warning within the hour with the victim removed, for the Chief of Police to decide.
Drafts each crime log entry and every disposition update within two business days, and generalizes a location that would identify a victim.
Builds the statistics table and checks the policy statements, answers questions about any number with citations, and drafts the hazing transparency updates and the audit pack.
Certifies; counsel second-reviews. The agents propose; a named person decides.
The ask bar under the statistics table answers from the reports and the regulation, with every source cited, and can open the cell or filter the table.
Why is the hazing row empty for 2023 and 2024?
Hazing statistics are collected from January 1, 2025 under the Stop Campus Hazing Act, so this October's report is the first with hazing, and only for 2025. The table shows "n/a" for earlier years, with a footnote. 2025: 7 on campus (2 in residence halls), 4 noncampus, none on public property.
Which cells changed since last week?
Four, all since the September 8 certification: stalking on campus 24 to 26 (two campus security authority reports); hazing noncampus 3 to 4 (a chapter house report); aggravated assault on public property 5 to 6 (a report found on review); and burglary in residence halls, where two changes take it from 14 to 12.
How was the hierarchy rule applied this year?
In 2025, 23 incidents had more than one offense, and in each only the most serious counts. HSUPD-25-07514, a burglary in which car keys were taken and the car stolen, counts as one burglary. Arson was counted alongside the other offense in both incidents where it occurred, as the rule requires.
What would a program reviewer ask about stalking in 2025?
Why it rose from 24 to 26 after it was certified. The answer is on the record: two campus security authorities answered the annual request with stalking they learned of in 2025, and the Duplicate agent checked both against 812 police and Title IX reports.
13 screens from the working solution, on its sample data. Pick one to see it large.
The clocks, thresholds and counting choices are settings; every change is saved as a new version and is on the audit trail.
| Setting | Default | Choose from |
|---|---|---|
| Confidence threshold | 0.90 | 0.85 · 0.90 · 0.95; below it, a person settles the report |
| Timely warning draft | Within 1 hour of the report | Within 30 minutes · 1 hour · 2 hours |
| Crime log entry | Within 2 business days | Within 1 or 2 business days, on the university calendar |
| Reports below the threshold | Settled within 1 business day | Within 1 or 2 business days; then escalated to the Chief of Police |
| Primary report for a merge | Police first | Police first · earliest report first |
| Hierarchy rule | Most serious offense counts; arson always counted | Locked to the regulation |
| Retention | 7 years (three after the last report that uses them) | 7 years · 10 years; redaction on export |
| Override reason codes | Agent misread the report · New information from the investigator · Definition applied differently · Report is not a crime | Edited by the administrator, saved as a new version |
Every figure is labelled: a target the solution is built to, an estimate, a typical published result, or a proven one.
Sources: 34 CFR 668.46 (crime log, timely warnings, the hierarchy rule, Clery geography, unfounded reports, campus security authorities) · the Stop Campus Hazing Act (signed December 23, 2024; hazing statistics collected from January 1, 2025) · civil fine of up to $71,545 per violation · the $14 million fine, the largest under the Clery Act, as reported by Diverse: Issues In Higher Education (2024) · "demo" = seen in the working solution, on its sample data · "target" = design goal, measured in the live solution · "typical" = published figures · "estimated" = our arithmetic, kept modest. Halden State University and the people named on this page are fictional: characters and sample data in the working solution.
Clery Act compliance is what every US college that takes federal student aid must do under the Clery Act and 34 CFR 668.46: keep a daily crime log, issue timely warnings for serious or continuing threats, and publish an annual security report each October 1 with three years of crime statistics by Clery geography. Clery Act Compliance puts agents on that work: they classify every report, place it on the geography, count each incident once and draft warnings and log entries, while the Clery Compliance Officer certifies every row and counsel second-reviews.
The annual security report carries three years of statistics for the criminal offenses, the Violence Against Women Act offenses, arrests and disciplinary referrals, on campus, in on-campus student housing, noncampus and on public property, with hate crimes by bias, unfounded reports and the required policy statements; from 2026 it adds hazing. In the working solution the table has 21 rows, and the Report agent checks the 47 required policy statements before sign-off.
Under 34 CFR 668.46(f), each crime reported to the campus police is entered in the daily crime log within two business days, and the last 60 days are open to the public. The Crime Log agent drafts each entry and disposition update within that clock and generalizes a location that would identify a victim; a person approves the change and the records lieutenant posts the entry.
A timely warning goes out for a Clery crime that is a serious or continuing threat, and it must not identify the victim (34 CFR 668.46(e)). The Warning agent drafts it within the hour with its reasons cited and identifying details removed. Only the Chief of Police issues, edits, escalates or declines it, and a decision not to warn needs a reason on the record.
The Geography agent places every address on the institution's Clery geography register as on campus, residential, noncampus or public property, and cites the register entry. A chapter house leased to a recognized student organization is noncampus, even if residence life calls it affiliated housing. For an address not on the register, the agent finds the lease and proposes a property, which the Clery officer and Real Estate confirm.
Hazing statistics are collected from January 1, 2025 and first appear in the annual security report due October 1, 2026, so 2023 and 2024 read "n/a". The Act also requires a Campus Hazing Transparency Report updated at least twice a year. The Report agent drafts the update from student conduct findings, naming organizations only, and counsel approves it before it is posted.
Yes. The agents read, classify, place, propose merges and draft; they never certify a row, unfound a report, issue a warning or post to the crime log. The Clery officer settles every report below the 0.90 confidence threshold and certifies each row, counsel second-reviews, and every override carries a reason code with the agent's proposal kept on the record.
The Agentic Solution Engine builds and deploys it from your requirements and documents: your Clery geography register, counting rules, policy statements and a sample of past reports. It goes live once every quality gate has passed. We will walk you through it on your own reports first.
Every notice and deadline held to the rule; investigator and decision-maker kept apart.
1-min demoStudent Conduct Case ManagementEvery sanction checked against three years of like cases, with a complete hearing record.
1-min demoBehavioral Intervention Team Case ManagementEvery report scored the same way within a day, with a trail of what the team knew and did.
1-min demoWe'll run Clery Act Compliance on a sample of your own incident reports and last year's statistics.