College disability accommodations decided on cited evidence, with like cases decided alike and no diagnosis in a faculty letter
Every accommodation tied to cited evidence, and like cases decided alike.
See one case, screen by screen ↓College Disability Accommodation Management is software for college disability accommodations, for disability resource and student accessibility services offices. Seven agents read a student's documentation and cite each functional limitation to its page, compare the request with the office's own past decisions, check every course for essential requirements, draft faculty letters that never name a diagnosis and book the testing center. The access specialist decides every accommodation, and the Director co-signs every denial and fundamental-alteration finding.
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College disability accommodations start with reading. An access specialist reads a psychoeducational evaluation of 8 to 20 pages, the student's own statement and her intake notes, looking for the functional limitations the documentation supports rather than the diagnosis, and matches them to what the student asked for. Then she types the determination into the case system, writes a letter to every instructor and hopes the testing center books the room.
Each specialist decides alone, so two students with the same evaluation can get 1.5× time and 2× time, and nobody sees the pattern until a complaint. When a request meets an essential requirement, such as a timed clinical skill, the easy answer is a silent no from one instructor rather than a deliberate look by the right group at the alternatives. Letters assembled from the student's own words can quote a diagnosis to faculty. And a letter without a booking is an accommodation denied on exam day.
Estimated hours of staff time for one new request with five courses, by hand and with the solution. The intake meeting and every decision stay with the access specialist.
Seven agents read, compare, check courses, draft letters and book exams; the specialist decides and the Director co-signs.
Wednesday, October 21, 2026, at the office of Disability Resources at Halden State University, a public research university with a nursing school. Priya N., a junior in the BSN program, asked for five accommodations. Her case, DR-2026-1342, is on business day 5 of 10, with a decision due by October 28.
The agent reads Priya's psychoeducational evaluation by Dr. Elena Varga, PsyD (9 pages), her statement (2 pages) and Dana Whitfield's intake notes (3 pages), all in the restricted space. It finds three functional limitations: processing speed (confidence 0.96), sustained attention under distraction (0.93) and writing fluency for lecture notes (0.88). Each request is drawn to the limitation it meets. Flexible attendance meets none and is struck through.
The Documentation agent never shows a diagnosis outside the restricted record, and never proposes an accommodation without a cited limitation.
Dana selects processing speed. Its sources light up: a Processing Speed Index of 80, at the 9th percentile, with 58% of items finished timed and 94% untimed, cited to evaluation page 6, statement page 1 and intake notes page 3. All three sources agree. Lines run to 1.5× time on exams and quizzes, and to the held request about the clinical check-off.
Since August 2023 the office granted extended time in all 41 cases with processing speed below the 10th percentile: 1.5× in 37, and 2× in 4, each of which had working memory below the 5th percentile. Priya's working memory is at the 34th percentile, so 1.5× is in line with the office's own practice. Other students are never named.
Reading the School of Nursing's technical standards, the agent finds that students must prepare and administer medications safely within the time frames of clinical practice, and that the NURS 3410 medication-administration check-off is completed within 20 minutes. It flags the request for extra time on the check-off as meeting an essential requirement (confidence 0.97). The written dosage-calculation quiz is not timed by design, so 1.5× applies there.
The Course agent never denies, and never contacts a student about the conflict.
Dana sends the four questions the Course agent drafted to Prof. Joanne Albright, the clinical faculty lead, and Dr. Ruth Calloway, Associate Dean for Undergraduate Nursing. At 9:14 Prof. Albright answers: the hands-on check-off stays timed, the written dosage-calculation quiz can take 1.5×, and Priya gets two extra supervised practice sessions before the November 12 check-off. Dr. Calloway agrees at 9:15. The agent drafts the group's finding with the alternatives considered and 7 of 7 like cases.
The finding is in Dr. Hartwell's queue of seven, with the group, the standard, the alternatives and the precedent in one place. She can co-sign or return it with a reason. Dana proposed the finding, so she can never co-sign it.
The person who proposes a denial or a finding can never co-sign it.
Dana approves 1.5× time, the reduced-distraction room and audio recording of lectures. The check-off request shows as modified and co-signed. For flexible attendance she asks Priya for documentation of an episodic condition rather than denying it, and the other lines go ahead. The determination can be sent only once every line is decided and co-signed where needed.
The agent drafts one letter per course. The letter to Dr. Kevin Ashby for NURS 3320 Pharmacology for Nursing lists 1.5× time, the reduced-distraction room and recording of lectures, with Exam 2 booked for October 29, 75 minutes, in room T-108. Every letter is scanned for clinical terms and medications before Dana releases it.
Scan passed: 0 of 312 clinical terms and medications
The Exams agent booked 471 of the week's 486 accommodated exams from course calendars, including Priya's Pharmacology Exam 2 at 75 minutes and her Pathophysiology midterm at 135 minutes. Three need a person: the 9:00 a.m. slot on October 29 has 37 bookings for 34 seats, so Ravi approves moving three to 10:30; Dr. Ashby has not uploaded his exam yet; and the learning system did not answer for one course. The agent proposes quiz timers to instructors and never changes one itself.
The audit trail holds every read, decision, co-signature and release, from Dr. Hartwell's co-signature to the letters released at 9:21 a.m. For an OCR inquiry the agent collects 38 records for the case, with every page cited, the decisions and reason codes, the interactive process, the letters and the access log, and redacts 41 other students in the precedent comparison. Gregory Tan, the ADA/504 Coordinator, approves the release.
The same request, seen by five people in and around a college disability office: what their week looked like, and what it looks like now.
Seven agents read, compare, check courses, draft letters and book exams; the specialist decides and the Director co-signs.
Checks each request is complete, asks for what is missing, books the intake meeting and starts the 10-business-day clock.
Reads clinical and educational documentation in the restricted space and extracts functional limitations, each quoted and cited to its page, with a confidence score.
Compares each proposal with the office's own prior determinations, so like cases are decided alike, and routes outliers to the Director.
Reads each course's technical standards and syllabus, flags where an accommodation may meet an essential requirement, and drafts the interactive-process questions for faculty.
Drafts faculty letters that name accommodations only, and scans every letter for 312 clinical terms and medications.
Books the testing center from each course calendar, proposes learning-system timers to instructors and resolves seat conflicts.
Builds the inquiry pack for a case or the whole office, redacts other students and seals it.
Decide and co-sign. The agents propose; a named person decides.
Ask about any request, course, letter or exam, or say what to do next. Every answer cites the documents and records it came from.
Why is the check-off extension held?
Because the School of Nursing's technical standards make administering medications within 20 minutes an essential requirement of the program. Section 504 allows requirements essential to the program, but the finding belongs to a group that considers alternatives, not one instructor. Priya completes every step; time is the barrier, 27 minutes against 20. I drafted questions for Prof. Albright and Dr. Calloway. Nothing is denied.
How did we decide requests like Priya's?
In line on every line. Processing speed below the 10th percentile: 41 like cases since August 2023, 1.5× in 37. Attention under distraction: 54, with the room approved in 52. Timed clinical check-offs: 7, with the hands-on time kept in 7. The four 2× cases each had working memory below the 5th percentile; Priya's is at the 34th.
Which exams next week are not ready?
3 of 486 need a person. Seats on October 29 at 9:00 are over by 3, NURS 3320 Exam 2 is not uploaded yet, and the learning system missed ECON 2010's calendar at 8:50; it retries at 9:50.
Build the inquiry pack for Priya N.'s case
Building it now for DR-2026-1342, October 14 to October 21: every page cited, the limitations and decisions with reason codes, the interactive process, the co-signature, the letters as sent, the exam bookings and the access log. Other students are redacted. The ADA/504 Coordinator approves the release.
13 screens from the working solution, on its sample data. Pick one to see it large.
The clocks, the documentation the office accepts and the records rules are settings. Each change makes a new version and is logged; agents and their thresholds are versioned too, and below its threshold an agent stops and asks the person named.
| Setting | Default | Choose from |
|---|---|---|
| Decision due | 10 business days | Counted in business days from the day the documentation is complete |
| Tell the Director on | Day 8 | Any day before the decision is due; the request goes with its record attached |
| Intake meeting within | 5 business days | Counted from the request; booked by the Intake agent |
| Book exams ahead | 5 business days | The Exams agent books from each course calendar; students may still book by hand |
| Release letters within | 2 business days | Counted from the decision |
| Renewals | On course registration | On course registration · On the student's request only |
| Documentation the office accepts | All three sources, weighed together | All three sources, weighed together · Third-party documentation required |
| Keep records | 7 years after the last enrollment | 5 years · 7 years · 10 years |
Every figure is labelled: a target the solution is built to, an estimate, a typical published result, or a proven one.
“demo” = seen in the working solution, on its sample university data · “target” = the design goal, measured in the live solution · “estimated” = our estimate of staff hours for one new request with five courses · “typical” = published figures (National Center for Education Statistics, 2019-20). Section 504 (34 CFR 104.44), ADA Title II and FERPA are named as context. Halden State University, its courses, and the people and cases named on this page are fictional: characters and sample data in the working solution.
College Disability Accommodation Management is software for college disability accommodations, for disability resource and student accessibility services offices. Seven agents read a student's documentation and cite each functional limitation to its page, compare the request with the office's own past decisions, check every course for essential requirements, draft faculty letters that never name a diagnosis and book the testing center. The access specialist decides every accommodation, and the Director co-signs every denial and fundamental-alteration finding.
The Documentation agent reads the evaluation, the student's statement and the specialist's intake notes in a restricted space, and extracts the functional limitations they support, each quoted and cited to its page with a confidence score. Each requested accommodation is drawn to the limitation it meets; a request with no supporting limitation stays unconnected. Which sources the office weighs is a setting.
The Course agent reads the course's technical standards and syllabus and flags where a request meets an essential requirement, but it never denies. The specialist opens an interactive process with the faculty and the program's dean, who answer the agent's drafted questions and consider alternatives. The group's finding goes to the Director, who co-signs it or returns it with a reason.
No. Letters name accommodations only, and the Letters agent scans every letter for 312 clinical terms and medications before the specialist releases it. When a draft quotes a diagnosis from the student's own request, the agent removes it and asks the specialist to confirm. Faculty see accommodations for their own sections only.
The Exams agent reads each course calendar and books the testing center ahead, with the minutes and the room each accommodation needs. It proposes quiz timers to the instructor rather than changing them, and the Testing Center Coordinator approves any seat move.
Yes. Agents read, draft, book and compare; they never decide, deny, release a letter or change a timer. Below its confidence threshold an agent stops and asks the person named, and a person who overrides an agent records a reason code. Appeals go to the ADA/504 Coordinator only when he took no part in the decision.
Every read, decision, co-signature and release is in the audit trail. The Audit pack agent builds one sealed pack for a case, with every page cited, the decisions and reason codes, the interactive process, the letters and the access log, and redacts other students. The ADA/504 Coordinator approves its release.
The Agentic Solution Engine builds and deploys it from your requirements and documents, such as your documentation guidelines, technical standards, letter templates and records schedule, and it goes live once every quality gate has passed. We will walk you through it on your own past determinations first.
Every draft IEP read against the rule before the meeting, not a sample after it.
1-min demoSpecial Education Due Process & State ComplaintsChronologies in hours, not weeks, with every allegation tied to the page that proves it.
1-min demoSection 504 Plan ManagementEvery teacher sees the plan, and every test is checked before it starts.
1-min demoWe'll run College Disability Accommodation Management on your office's documentation guidelines, technical standards and de-identified past determinations.