Endowment reporting that starts from the donor's own words: every charge checked against them, every report figure cited, every decision signed
Every charge checked against the donor's own words, and idle payout put to work.
See one case, screen by screen ↓Endowment Reporting & Donor Intent is endowment reporting software for advancement and endowment accounting: agents read each gift agreement, typewritten scans included, check every charge on every endowed fund against the donor's own words, put idle payout to work and draft donor impact reports with every figure cited. A fund steward confirms, and the Endowment Accountant and the Director of Stewardship each approve.
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Endowment reporting rests on a promise: the words a donor wrote, sometimes seventy years ago, on what an endowed fund may buy. Those words sit in scanned letters, wills and amendments, many of them typewritten; the spending sits in the general ledger, and the endowment system holds a purpose code, not the clause. The two meet only when someone reads both by hand, usually when donor reports are due or an auditor asks, so a charge outside the donor's intent is found months after it posted, if at all.
Meanwhile payout sits unspent because nobody is sure what a fund allows, while eligible requests wait in purchasing, in the grants system and in financial aid. Underwater funds need their spending held to policy and the prudence factors on record, and restrictions that outlive their purpose need a release by the route the state act allows. Then every donor impact report is retyped from the ledger and the investment pool. Endowment Reporting & Donor Intent puts eight agents in front of that reading, sorting and drafting, so the stewardship office and endowment accounting spend their time deciding.
Estimated hours for one endowed fund's year-end donor-intent review and report, by hand and with the agents — our arithmetic, kept modest. People still read, decide and sign every step.
Eight agents read the agreements, sort every charge, find idle payout and draft each report; the steward confirms and two people approve.
Halden State University, Wednesday, October 21, 2026: the year-end donor-intent review for FY2026, ahead of report season. Here is the Margaret Ellison Library Fund, F-10417, screen by screen in the working solution, from its typewritten gift letter to the endowment report its donor's granddaughter will read.
47 funds need a person today. Overnight the agents sorted 1,126 new charges against the donors' own words: 14 do not fit and 41 are questions. Every row starts with the donor's words, then what the agents found. A notice says last night's ledger feed arrived at 11:40 PM, 100 minutes late, and every charge was still sorted by 2:10 AM.
186 funds are sitting on more than a year and a half of payout, and 1,614 donor reports are due by December 15, 2026.
The purpose clause from Margaret Ellison's typewritten letter of April 14, 1958 sits at the top: for the purchase of books, manuscripts and maps on the history of the American West. Her 1981 bequest's addition sits beneath it. One cited line follows: $5,284,000 market value against a historic gift value of $1,150,000, not underwater; $232,600 FY2026 payout; $412,000 unspent, about 1.8 years of payout.
One charge does not fit. A $6,400 reception was charged to this fund; the reversal is drafted.
The agent read the 1958 letter as filed and the 1981 will, article IV, into nine cited terms. The overstruck word "manuscripts", read at 0.71, went to the steward and is confirmed. "Income only" is read under the state act, and "Not named: events, travel, salaries and licenses" is marked Inferred and waits for a person to confirm it before the agents rely on it.
The year's 23 charges, $96,480, are sorted against the clause: 19 fit ($84,320), 3 are questions ($5,760) and 1 does not fit. Clicking it opens the ledger line beside the donor's words: a $6,400 Department of History faculty welcome reception, posted September 18, 2025, reference AP-2026-03318. The agent reads it as Does not fit at confidence 0.96: a reception is not a book, manuscript or map, and neither letter allows events.
The spending agent drafted journal entry JE-2027-10418: debit the History department's operating account 10-4410, credit the fund 20-10417, $6,400, not posted. Daniel approves with reason DI-01, outside the purpose clause. Celeste Marchetti approves second and it posts; the unspent balance goes from $412,000 to $418,400.
Every reversal needs two different named people, accounting first, then stewardship.
186 funds hold more than a year and a half of payout, $38.4 million in all. For each, the agent looked for requests already waiting in purchasing, the grants system and financial aid that fit the donor's words. For the Ellison fund it found 14 rare-book requests, $187,350. Financial aid shares counts of eligible need, never names.
Each request is cited to the 1958 letter or the 1981 bequest, such as an overland emigrant woman's diary of 1853 for $18,500. Two are left out with a reason: reading-room chairs and tables, because furniture is not a book, manuscript or map, and a medieval manuscript leaf, because it is not on the history of the American West. Dr. Varga confirms; the Endowment Accountant and the Director of Stewardship approve next, leaving $231,050, about one year of payout.
The FY2026 letter to Ruth Ellison Carver says what the fund did: 19 purchases and repairs, $84,320; a value of $5,284,000 against the $1,150,000 given in 1958 and 1981; $232,600 paid to the library. Each figure is numbered, opens its source and matches the ledger. The reception is not in the letter, and the paragraph on the 14 October acquisitions stays out until all three people approve them.
Two approvals: the Endowment Accountant for the figures, then the Director of Stewardship, who sends it.
The trail records people and agents alike: the spending agent placing the reception in Does not fit, Daniel Osei approving the reversal with reason DI-01, Celeste Marchetti approving and posting it, Dr. Varga confirming 14 acquisitions. Entries are never edited, and the evidence pack exports for the external auditor, the state attorney general or the board, with student identifiers redacted.
The same fund, seen by the four people who carry it: what their year looked like, and what it looks like now.
Eight agents read the agreements, sort every charge, find idle payout and draft each report; the steward confirms and two people approve.
Runs one fund end to end, in order: terms, charges, payout, unspent balance, report. Keeps the report and approval clocks, and brings a fund to a person only when one must decide.
Reads gift agreements, wills, amendments and letters, typewritten scans included, into cited terms: purpose, restrictions, corpus, naming, reporting duties and later additions. Applies the state act where words have a legal reading.
Sorts every ledger charge on every endowed fund into Fits, Question or Does not fit, with one plain reason and the clause it was checked against, and drafts the reversal for a charge that does not fit.
Finds funds past the unspent-payout trigger and proposes uses from waiting requisitions, grant proposals and counts of unmet aid need, citing the clause for each.
Computes each distribution from the 12-quarter average and the policy rate, compares it with the amount entered, flags underwater funds below the floor and records the seven prudence factors.
Works out the route the state act allows when a restriction can no longer be met (donor consent, small-fund notice or court) and drafts the notice, petition exhibits or donor consent letter with every fact cited.
Drafts each donor impact report in plain, warm words, with every figure tied to the ledger, the investment pool or the terms; recipients only from the scholarship office's consented list.
Builds the evidence pack for the external auditor, the attorney general or the board: cited terms, sorted charges, each reversal with both signatures, the releases and the underwater disclosure.
Approves second; the accountant signs first. The agents propose; a named person decides.
Ask in plain words, or say what to draft. Every answer cites the clause, the ledger line or the section of the act, then opens the screen where a person decides.
Why does the $6,400 reception not fit the Ellison fund?
The 1958 letter limits the fund to "the purchase of books, manuscripts and maps on the history of the American West", and the 1981 bequest adds only their binding, repair and care. The charge is a faculty welcome reception for 120 guests, entered by the History department business office on September 18, 2025. I drafted JE-2027-10418 to move it to the department's operating account.
Which funds are sitting on more than a year and a half of payout?
186 funds, $38.4 million unspent in all. The furthest past the trigger are the Keller Fund for Home Economics at 6.0 years, whose restriction can no longer be met, the Bennett Lecture at 2.6 and the Pruett Fund at 2.4. For the Ellison Library Fund I found 14 open requests that fit the clause, $187,350.
Can we release the Whitcomb typing prize restriction?
Yes, by notice. The commercial course ended in 1971; the fund is $31,800 and 77 years old. The state act lets the university release a fund under $50,000 and more than 20 years old, 60 days after notifying the attorney general. The notice is drafted and needs three signatures.
Draft the Ellison family's FY2026 report
It is drafted for Ruth Ellison Carver, with every figure tied to its source: $84,320 spent on 19 purchases and repairs, a market value of $5,284,000 and a payout of $232,600. The $6,400 reception is left out. Daniel Osei and you approve it.
13 screens from the working solution, on its sample data. Pick one to see it large.
The UPMIFA spending policy, the approval rules and the retention every fund is checked against are settings, saved as a new version and on the audit trail.
| Setting | Default | Choose from |
|---|---|---|
| Distribution rate | 4.5% | Share of the 12-quarter average paid out each year |
| Averaging period | 12 quarters | 8 · 12 · 20 quarters |
| Underwater floor | 85% of historic gift value | Below it, the rate drops to 3.0%, with the seven prudence factors recorded |
| Unspent payout trigger | 1.5 years | Years of payout before the underspend agent proposes uses |
| Two approvers on every reversal | On, required by policy | Accounting, then stewardship |
| Spending agent confidence threshold | 0.80 | Below it, a charge stays in Question for a person |
| Keep spending reviews | 7 years | 7 years · 10 years after the fiscal year ends |
| Keep donor reports | 10 years | 10 years · Permanent after they are sent |
Every figure is labelled: a target the solution is built to, an estimate, a typical published result, or a proven one.
Sources: 2025 NACUBO-Commonfund Study of Endowments ($944.3 billion held by 657 institutions; $33.4 billion withdrawn in FY2025) · CASE Insights on Voluntary Support of Education 2025 (81% of gifts restricted) · Uniform Prudent Management of Institutional Funds Act §4 and §6 as enacted by the states · FASB ASC 958-205-50-1B (underwater disclosures) · "demo" = seen in the working solution, on its sample data · "target" = design goal, measured in the live solution · "typical" = published figures · "estimated" = our arithmetic, kept modest. Halden State University, its funds and donors, and the people named on this page are fictional: characters and sample data in the working solution.
Endowment Reporting & Donor Intent is endowment reporting software for advancement and endowment accounting: agents read each gift agreement, typewritten scans included, check every charge on every endowed fund against the donor's own words, put idle payout to work and draft donor impact reports with every figure cited. A fund steward confirms, and the Endowment Accountant and the Director of Stewardship each approve.
Donor intent is what the donor wrote about how the gift may be used: the purpose clause and restrictions in the gift agreement, will or amendment. The spending agent sorts every ledger charge into Fits, Question or Does not fit, with a one-line reason and the clause it was checked against. Below a confidence of 0.80 a charge stays a Question for a person, and a charge that does not fit gets a drafted reversal that two named people approve.
The impact agent drafts each donor impact report with every figure tied to its source in the general ledger, the investment pool or the gift terms, and a side list shows each figure matching the ledger. Charges still being reversed or decided are left out of the letter. The Endowment Accountant approves the figures, then the Director of Stewardship approves the words and sends it.
The payout agent checks every distribution against your UPMIFA spending policy. In the working solution, below 85% of historic gift value the rate drops from 4.5% to 3.0%, the agent records the seven prudence factors, and a payout entered above the policy is held with two signatures. The net asset classes for the statement note are shown with each figure cited.
The release agent works out the route the state's version of UPMIFA allows: donor consent, notice to the attorney general for a small, old fund, or court. It checks each test, drafts the notice, petition exhibits or consent letter with every fact cited, and proposes a purpose as near to the original as the law allows. Three people sign, and University Counsel sends it.
Only with consent. Recipients come from the scholarship office's list, where the student gave written consent to share a first name, class year and words; anyone else is described without a name. The solution never reads a student record, and student identifiers are redacted in every export.
Yes. The agents read, sort, cite and draft; they never post, commit money, change a distribution, send a notice or letter, or read a student record. Every reversal, use of unspent payout and donor report needs two different named people, a release needs three, and every override carries a reason code.
The Agentic Solution Engine builds and deploys it from your requirements and documents (your spending policy, a sample of gift agreements and a year of ledger charges), and it goes live once every quality gate has passed. We will walk you through it on your own funds first.
A cited brief before every visit in minutes, not days, each wealth figure confirmed twice.
1-min demoGift Acceptance & Donor Due DiligenceEvery large gift and naming decided on a cited file, with returnable gifts flagged early.
1-min demoGift Processing & Donor AcknowledgmentGifts booked and receipted within 48 hours, each coded to the fund the donor named.
1-min demoWe'll run Endowment Reporting & Donor Intent on a sample of your own gift agreements and ledger.