International credential evaluation with the country rule cited on every line, and a named evaluator who signs.
A signed equivalency statement in two days, with the country rule cited on every line.
See one case, screen by screen ↓International Credential Evaluation is software for admissions offices that reads a foreign diploma or transcript in its own language, checks it against the issuing school's format and the issuing country's verification service where one exists, matches identity across the passport, diploma and transcript, and converts the grade using the institution's own cited country rule. A named evaluator reviews and signs every statement.
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An applicant with a diploma or transcript from outside the United States pays an outside evaluation service $100 to $186 and waits five to seven business days — document verification alone runs about two weeks at one major service — at the exact moment the institution is trying to win them. What comes back applies the service's own grading scale, not the institution's, and is typed into the admissions system by hand, a second place for the GPA to be wrong.
Nothing about the decision can be replayed. A vendor's report is a PDF; which version of which country rule produced a given GPA is not recorded anywhere, so a challenged decision cannot be reconstructed months later. Evaluators often work from a translation rather than the original document, so a mistranslated grade descriptor is invisible, and identity across a passport, a diploma and a transcript is checked by eye — a two-surname naming convention or a dropped accent can look exactly like a different person.
Estimated split for a typical credential set, in business days, against an outside evaluation service's published turnaround.
Seven agents read, translate, check and convert every credential; a named evaluator signs.
A Spring 2027 applicant at Halden State University submits a diploma and a transcript from Bogotá, Colombia — nothing in the set is in English. Here is what happens next, screen by screen, in the working solution.
Three files land in the application portal: a Diploma de Bachiller, a Certificado de Notas for grado 10 and grado 11, and a passport page. The orchestrator opens credential set ICE-4471 and starts the two-business-day clock. It is one of 486 sets to arrive this week.
486 credential sets arrived this week · 452 already prepared by the agents
The intake agent groups the three files and classifies every page without altering an original. The translator agent puts English beside each of 47 lines, with two lines below its 0.90 confidence threshold marked for a person. The authenticity agent compares the diploma against the issuer's format from 14 earlier sets since 2019, scores the match 0.96, and finds no national verification service for Colombian secondary diplomas.
"Colombia has no national online verification service for secondary diplomas" — a verification letter is requested instead
The identity agent reads the passport (OCAMPO RIOS, MARIA JOSE), the diploma (María José Ocampo Ríos) and the application (Maria Ocampo), recognizes the Spanish two-surname convention and the dropped diacritics, and scores the match 0.93. Because the given name on the application is truncated, it asks a person rather than deciding.
The country rule agent applies CO-SEC-3, version 2026.1, effective August 1, 2026: the credential is equivalent to a US high school diploma, and the 20 academic subjects of grado 10 and grado 11 recalculate, at equal weight, to a GPA of 3.82 on a 4.0 scale. Conduct, which carries no numeric grade, is excluded by rule section 4.
Matemáticas 4,6 · Desempeño Superior → A · 4.0
Hollis opens ICE-4471 — the one credential set in her queue with an open question — and clicks the highlighted line "Matemáticas 4,6 — Desempeño Superior." The Colombian rung 4.60–5.00 lights up and a line crosses to the US rung A · 4.0, with the rule citation "CO-SEC-3 §3 · version 2026.1 · effective Aug 1, 2026 · signed by Devin Marchetti" above it.
Hollis opens the identity finding. The passport and diploma appear side by side with the surnames aligned and the date of birth matching; the application's "Maria Ocampo" is marked as a truncation of the paternal surname. She confirms the name is the same person and records why.
The signature records the statement, the rule version as applied, the evidence it was read from — the diploma, the Certificado de Notas and the passport data page — and where it writes back: the admissions CRM now, the student information system on admission.
"Equivalent to a US high school diploma · recalculated GPA 3.82"
The statement becomes read-only, with Hollis Tran's name on it. Time from arrival to signed statement: 19 hours 8 minutes, well inside the two-business-day clock. The applicant paid nothing and waited for nothing.
A Vietnamese set and a Moroccan set come through with no exception, and Hollis signs both in one bulk action. An Indian set carries a proposal that three years of a Bachelor of Commerce equal three years of US undergraduate study, not a US bachelor's degree, so it goes to Devin Marchetti for the second signature the rule requires. A Peruvian set whose serial format and arithmetic do not check out is referred for the Director to sign — no decision about an applicant is made by an agent.
The same Colombian credential set, seen by the four people who carry it — what changes for each.
Seven agents read, translate, check and convert every credential; a named evaluator signs.
Treats one credential set as one unit of work: runs the five readers in order, tracks the two-business-day clock, and routes the drafted statement to an evaluator.
Picks up files from the application portal, document management, issuer verification services and direct upload, groups the files that belong to one applicant, and classifies every page.
Puts English beside the original line by line — subject names, grade descriptors, seals, signature blocks — with a confidence per line and the source line cited.
Compares the document with the issuer's format on file, re-adds the document's own totals, and queries the issuing country's public verification service where one exists.
Matches given names, surnames and dates of birth across the passport, diploma and transcript, applying naming conventions such as two surnames, patronymics and transliteration.
Applies the institution's own versioned country rules — the credential equivalency, the grade conversion band by band, and the recalculated GPA — citing rule, section and version on every line.
Drafts the plain US equivalency statement for the admissions file: the credential, the equivalency, the recalculated GPA, the scale applied, and what was and was not verified.
Confirms and signs. The agents propose; a named person decides.
12 screens from the working solution, on its sample data. Pick one to see it large.
The clock, who signs what and the agents' thresholds are settings, chosen by the institution.
| Setting | Default | Choose from |
|---|---|---|
| Statement clock | 2 business days per credential set | Set by the office — 2 business days at Halden |
| Escalation | At 36 hours, to the Director of International Admissions | Who is alerted, and when |
| Who signs a statement | Any credential evaluator | Some offices restrict signing by country or by level |
| Second signature required when | An evaluator overrides the agents' proposal, a referral for misrepresentation, or a country rule change | The institution decides where maker-checker bites |
| Translation confidence threshold | 0.90 — below it, the line goes to a person | The tolerance for machine translation differs by office |
| Format match threshold | 0.85 — below it, issuer verification is requested | Risk appetite on authenticity |
| Retention of unadmitted applicants' documents | 24 months | State records schedules differ |
| Applicant consent before contacting an issuer | Required | FERPA practice and institutional policy |
Every figure is labelled: a target the solution is built to, an estimate, a typical published result, or a proven one.
"demo" = seen in the working solution on its sample credential set · "target" = the design goal, measured in the live solution · "estimated" = our estimate · "typical" = published figures (IIE Fall 2025 Snapshot: new international enrollment down about 17%; NAFSA's estimate of about $1.1 billion in lost revenue that fall; published 2026 evaluation fees of about $100–$186 and a 5–7 business day turnaround, with document verification alone about two weeks at one NACES service; AACRAO EDGE institutional subscription, about $702–$2,368 a year). People, the institution, applicants, schools and credentials named on this page are fictional — characters and sample data in the working solution.
International Credential Evaluation is software for admissions offices that reads a foreign diploma or transcript in its own language, checks it against the issuing school's format and the issuing country's verification service where one exists, matches identity across the passport, diploma and transcript, and converts the grade using the institution's own cited country rule. A named evaluator reviews and signs every statement.
Seven agents read a credential set: an orchestrator runs the readers in order, an intake agent groups the pages, a translator agent puts English beside the original line by line, an authenticity agent checks the document's format and requests verification where a national service exists, an identity agent matches names and dates of birth, and a country rule agent applies the institution's own versioned rule to produce the equivalency and a recalculated GPA, and a statement writer agent drafts the equivalency statement. A credential evaluator approves and signs.
An outside service applies its own grading scale and returns a report the applicant pays for and waits five to seven business days to receive. This solution applies the institution's own signed, versioned country rule, cites the rule section and version on every statement, and costs the applicant nothing — the clock the office promises is two business days.
It never replaces it. The translator agent puts English beside each original line, with a confidence score, and the highlight stays on the original glyphs, so the evaluator decides from the document, not from a translation alone.
The authenticity agent compares the document's format — seal position, serial number pattern, signature blocks — against the issuer's record on file, re-adds the document's own totals, and queries the issuing country's public verification service where one exists. Where none exists, it says so in plain words and requests a verification letter instead; it never concludes a document is forged, and a person refers it.
A named credential evaluator signs every statement. An evaluator's override of the agents' proposal, a referral for suspected misrepresentation, and any country rule change each need a second, named signature before they take effect.
Yes. The agents propose, cite and ask; they never issue a statement, change a rule, or accept or reject an identity. A named evaluator confirms the identity finding and signs the statement, and an auditor can read everything and change nothing.
The Agentic Solution Engine builds and deploys it from your own admissions procedures, country rules and a sample of past evaluations, and it goes live once every quality gate has passed. We'll walk it through on a sample of your own international applications first.
The reader scores first; the agent's score opens beside it, cited to the page.
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1-min demoWe'll run International Credential Evaluation on a sample of your own international applications.