A graduation credit audit of every junior and senior each term, under their own class's rules, every course cited and every gap found in October, not May
Every senior audited each term, with every gap found in October, not May.
See one case, screen by screen ↓A graduation credit audit checks every course on a high school student's transcript against the graduation requirements that apply to that student, and flags any gap early enough to fix it. High School Graduation Credit Audit does this with agents for every junior and senior each term, under each student's own class rules, citing the policy section for every course; counselors, the registrar and the principal make every decision.
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A graduation credit audit checks every course on a student's transcript against the graduation requirements that apply to that student: four years of English, three of math, three of science, a civics test, service hours and the rest. Each term a high school counselor does it senior by senior, from a printed transcript and a graduation requirements checklist, deciding which class's rules apply when a student repeated a grade or arrived from another district. Transfer transcripts from other districts and countries go to the registrar, and the same foreign course can earn a full credit from one evaluator and half from another.
Counselors carry 371 students each nationally, against 250 recommended, and a Louisiana House resolution in 2024 asked the state to study automated graduation progress monitoring for exactly this work. The cost of a late find is real: a half-credit gap found after spring schedules lock means summer school, and a diploma after the four-year date does not count in the four-year adjusted cohort graduation rate (34 CFR 200.34). High School Graduation Credit Audit puts agents on the reading, placing and checking, so a counselor spends October on the students who need a decision.
Estimated split for one counselor auditing 104 seniors, at 15–25 minutes a transcript by hand (26–43 hours a term), against reviewing only the exceptions with the agents (under 3 hours). Our arithmetic, kept modest.
Seven agents import, audit under each class's rules, read foreign transcripts and audit everyone twice; counselors, the registrar and the principal decide.
Andrés Morales is a senior at Tidemark High School in the Marlow Bay Unified School District. He took grade 9 in Mexico and joined the district in grade 10. Here is his fall audit, screen by screen, in the working solution.
The Import agent brought in 168,431 course lines from the student information system. The Audit agent placed every line under each student's own class rules, and the Second Audit agent re-audited all 7,302 juniors and seniors from the raw transcripts without seeing the first result. They agreed on every line for 7,261 students and found 41 disagreements, each sent to a person.
Gabriela's caseload opens as 4 off track, 11 one fix and 89 on track, each with the gap, the reason, the next step, who owns it and when it is due. Andrés is one fix: Science, a Química I equivalency disputed, registrar decision by Oct 27.
Under the Class of 2027 rules, Board Policy 6146.1, eight buckets fill with Andrés's courses, each labeled with course and grade and sized by credit. He has 22.0 credits earned and 26.0 projected of 26.0 required, the civics test passed at 81 and 52 of 40 service hours. Science reads 2.5 of 3.0, with a dashed space marked 0.5 short.
One fix: Science is 0.5 short.
The held chemistry course shows the requirement and rule section it counts toward, the school it came from, the grade converted under Board Policy 5460 §3(c), and what each audit concluded. Until a person decides, the line counts at the lower value, so nobody is told Andrés is on track too early.
The Transfer agent reads the official transcript from Instituto Sierra Clara line by line, with the English beside it at confidence 0.98. The ninth line reads "Química I · 5 h/semana · 180 horas · 8.7", which converts to a B+. Andrés's transcript is one of 14 waiting for the registrar.
The Transfer agent proposes a full credit of Chemistry (lab): 180 hours over the 2023–2024 annual plan meet the policy's 120 hours for one credit, confidence 0.93. The Second Audit agent, working on its own, reads "Química I" as the first of two semesters and counts 0.5, confidence 0.71. Gabriela recommended 1.0 on Oct 19; she cannot approve it.
A counselor recommends, only the registrar approves.
Colleen highlights the footer printed on the transcript: an annual plan of 200 class days, August 28, 2023 to July 12, 2024. She chooses 1.0 credit for a full year, reason code EQ-03, hours verified on the source transcript, adds a note for the record and e-signs. The dialog names Gabriela as the maker and Colleen as the checker.
The Audit agent rebuilds the audit: Chemistry counts a full credit, Science reads 3.0 of 3.0, and Andrés has 22.5 credits earned and 26.5 projected. He moves from one fix to on track, and Gabriela's one-fix list drops from 11 to 10.
On track. Science is 3.0 of 3.0; the family notice is ready in Spanish.
The Notice agent writes to Leticia Morales in Spanish from the audit, with the English for the record and a back-translation at 0.97. Inés Calderón, the bilingual family liaison, reviews two phrases; Gabriela prepares the notice and head counselor Marcus Bell approves it before it goes out through the family messaging platform.
The audit trail holds Colleen's signed decision with its reason code and the transcript line and footer it rests on, the rebuilt audit, the drafted notice and the overnight runs. The auditor exports a sealed, redacted review pack for the state graduation-rate review, and can change nothing.
The same senior's audit, seen by the four people who carry it: what their fall looked like, and what it looks like now.
Seven agents import, audit under each class's rules, read foreign transcripts and audit everyone twice; counselors, the registrar and the principal decide.
After grades post, imports transcripts, schedules and enrollment from the student information system, inbound records from the transcript exchange, and the credit recovery catalog.
Finds the year each student first entered grade 9 in any school, applies that class's version of the graduation rules, and places every transcript line in the requirement it meets, citing the rule section.
Translates out-of-district and international transcripts line by line and proposes credit equivalencies from the stated hours, the school calendar and the grade scale, with the original beside the English.
Re-audits every junior and senior from the raw transcript and the policy text, on a different model, and reports every line where its result differs, with its reasoning and a citation.
Finds credit recovery, summer, evening and dual-enrollment options that close each gap, fit the student's schedule and stated constraints, and finish before the class graduates, then ranks and explains them.
Writes family notices of graduation status in the home language recorded in the student information system, with the English beside it and a back-translation.
Watches every queue against its SLA and escalates, and builds the state graduation-rate file and the review pack for the state, accreditors and auditors.
Plans, equivalencies, eligibility. The agents propose; a named person decides.
A counselor can ask in plain words. The answer cites its sources and opens the screen where the work is done.
Why is Andrés Morales's science bucket short?
Andrés has 2.5 of 3.0 science credits because one line is disputed. The Transfer agent proposes 1.0 for Química I: the transcript shows 180 hours over a full-year plan, and Board Policy 5460 §3(b) gives a full credit for 120 hours or more. The Second Audit agent read the title as one semester and counts 0.5. Until the registrar decides, the bucket holds the lower value.
Which of my seniors are off track?
4 of your 104 seniors are off track under the Class of 2027 rules: Darius Webb, Ximena Robles, Tyler Brandt and Aaliyah Grant. Three plans wait for your approval, all due Oct 30.
Find an option for Keanu Halvorsen's math gap
Keanu failed Algebra II B in 2025–26, so Math is 2.5 of 3.0. His period 7 is open, and he told you he works Saturdays. Best fit: Algebra II B online credit recovery in period 7, 0.5 credit, starting Oct 26. Saturday school does not fit. The plan is ready for your approval.
Which rules apply to a student who repeated grade 9?
The rules in force when the student first entered grade 9, in any school, apply through graduation. Sofia Brennan first entered grade 9 in 2022–23 at another district, so the Class of 2027 rules apply, not 2028. The two audits disagree on her, and it is waiting for her counselor.
13 screens from the working solution, on its sample data. Pick one to see it large.
The rules every audit runs on are settings, versioned, changed by the administrator and logged.
| Setting | Default | Choose from |
|---|---|---|
| Graduation rules applied | The class the student first entered grade 9 with | One version of the graduation policy per class; the Board adopts each |
| Transfer agent confidence | Below 0.85, registrar only | Never in a batch confirmation |
| Family notice phrases | Below 0.80, to the bilingual liaison | Back-translation shown beside every notice |
| Equivalency decision | 10 school days from a complete file | Escalates to the Director on day 9 |
| Second-audit disagreement | 5 school days | Escalates to the head counselor on day 4 |
| Family notice | 3 school days from draft to sent | Off-track senior: family meeting within 10 school days |
| Who sees a student | Own caseload | School for head counselors; district for the registrar and Director; every view logged |
| Retention and redaction | 5 years after the class graduates | Profiles for the state reviewer, an accreditor and a public request |
Every figure is labelled: a target the solution is built to, an estimate, a typical published result, or a proven one.
Sources: American School Counselor Association, Student-to-School-Counselor Ratios 2024–25 (371 nationally, 250 recommended) · Louisiana House Resolution 173, 2024 Regular Session (441 students per counselor in 2022–23; study of automated graduation progress monitoring) · 34 CFR 200.34 (four-year adjusted cohort graduation rate) · "target" = design goal, measured in the live solution · "demo" = seen in the working solution, on its sample data · "typical" = published figures and the rule's own numbers · "estimated" = our arithmetic from 15–25 minutes a transcript by hand. Marlow Bay Unified School District, its schools, its board policies, Instituto Sierra Clara and the people named on this page are fictional: characters and sample data in the working solution.
A graduation credit audit checks every course on a high school student's transcript against the graduation requirements that apply to that student, and flags any gap early enough to fix it. High School Graduation Credit Audit does this with agents for every junior and senior each term, under each student's own class rules, citing the policy section for every course; counselors, the registrar and the principal make every decision.
It depends on the state and the district, and often on the year a student first entered grade 9. In the working solution's sample district, the Class of 2027 needs 26.0 credits across eight areas, from English 4.0 to Electives 8.0, plus a civics test and 40 service hours. Your district's own rules, by class, are what the agents audit against.
The Audit agent finds the year the student first entered grade 9 in any school and applies that class's version of the rules through graduation, citing the section. When the two audits disagree on which class applies, the student goes to a counselor to decide, with both readings side by side.
The Transfer agent translates the transcript line by line, keeps the original beside the English, and proposes credit from the hours, the calendar and the grade scale printed on it, citing your foreign-credit policy. A counselor can recommend; only the registrar approves, with a reason code and an e-signature. Below 0.85 confidence a line goes to the registrar alone.
The Recovery agent searches your credit recovery, summer, evening and dual-enrollment catalog for options that close the gap, fit the student's schedule and what the student told the counselor, and finish before graduation. Options that do not fit are shown with the reason, and the counselor approves the plan before anyone is enrolled.
No. The agents read, place, check and draft; they never approve, sign, send, enroll a student, change a student record, adopt a rule or settle a disagreement between themselves. Every notice is approved by a head counselor before it is sent.
Yes. Every equivalency, notice and diploma has a maker and a different checker, enforced even for someone with two roles. Prompts and models are versioned and approved by the Director before use, and a person can override any agent result with a reason code.
The Agentic Solution Engine builds and deploys it from your requirements and documents, such as your graduation policy by class, your foreign-credit policy and a sample of past transcripts, and it goes live once every quality gate has passed. We will walk you through it on your own transcripts first.
Plans drafted in minutes, and no student judged on sessions that never happened.
1-min demoAI Lesson PlanningEvery lesson drafted from the adopted curriculum, every activity cited to a standard.
1-min demoAI Essay FeedbackStudents get feedback in days, not weeks, with every comment signed by their teacher.
1-min demoWe'll run High School Graduation Credit Audit on a sample of your own transcripts and graduation rules.