Solution
For compliance officers, legal operations, and risk teams: a clause-level map from every obligation to the control that satisfies it, kept current as documents change.
The problem
Obligations live in dense PDFs on forgotten intranets; the person who needs the answer never finds the clause.
Commitments signed years ago still bind the organization today, and no register says where they live.
Frameworks update faster than the control library meant to satisfy them, and the gap only shows up in an audit.
The product, not a promise
How it works
Load the policy library, contracts, and regulatory texts — from HR handbooks to security protocols.
Pull individual clauses and obligations out of dense documents into a structured register.
Match each obligation across frameworks and against your internal control library.
Surface requirements with no covering control, and controls with no supporting policy.
Keep the mapping current as policies, contracts, and regulations change.
Who it's for
Compliance analyst
Chief compliance officer
Internal audit & IT
Compliance lives in the gap between what the documents say and what the organization does. Policies sit in 50-page PDFs on forgotten intranets, contracts carry obligations nobody indexed, and regulations change faster than the control library that is supposed to satisfy them. This solution closes the loop: extract every clause, map every obligation, and validate that a real control stands behind each requirement.
Botminds ingests the full corpus — internal policies, contractual clauses, regulatory frameworks, codes of conduct — and extracts discrete obligations into a structured register. Each obligation is then matched across frameworks (the same requirement often appears in several) and mapped to the internal controls meant to satisfy it. What remains visible is exactly what compliance teams need: requirements with no covering control, controls justified by outdated policy versions, and clauses whose language is too ambiguous to map — flagged for expert review rather than force-fitted.
The same clause-level index powers day-to-day use. Employees can ask plain-language questions — “Can I accept a $50 gift?” — and get a precise, cited answer drawn strictly from the latest approved version, in Slack, Teams, or a web portal. Sensitive scenarios, such as whistleblower inquiries, route directly to the appropriate human officer.
Check-the-box acknowledgments provide weak defense in an investigation. Here the audit trail is substantive: which version answered which question, who attested to what, and how each obligation traces to its control and its source clause. Recurring employee questions expose the policy language that confuses people, so legal teams revise based on data instead of incidents. Outdated versions stop circulating because there is one governed source, and every judgment call along the way stays with a human.
Objections, answered
Every mapped obligation traces to its source clause and its covering control, so each link can be checked directly. Clauses whose language is too ambiguous to map are flagged for expert review rather than force-fitted, and humans make every judgment call.
Yes. Your control library is the target of the mapping, and your applicable frameworks define the requirements. The same obligation appearing across several frameworks is matched once and linked everywhere it applies.
Which policy version answered which question, who attested to what, and how each obligation traces to its control and source clause. The platform is ISO 27001 and SOC 2 certified and deploys in your cloud or on-prem.
Weeks. Ingesting the policy library and control mappings is the bulk of setup; the plain-language Q&A works in Slack, Teams, or a web portal as soon as the approved versions are loaded.
Watch it become a clause-level register mapped to your controls — then ask it a hard question live.
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