Professional licensure disclosure for every admit and every move, cited to the state board and signed before it goes out
Every out-of-state student told before enrolling, and within 14 days of a move.
See one case, screen by screen ↓State Authorization and Licensure Disclosure is software for professional licensure disclosure and state authorization compliance. Six agents open a determination for every admit, address change and program change, cite each state board's rule with the date it was retrieved, compare it with the program's attested curriculum facts and draft the student's notice. The compliance officer signs, the Registrar or Admissions releases, and the student acknowledges.
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Professional licensure disclosure is now a student-by-student duty. Since July 1, 2024, 34 CFR 668.14(b)(32) requires every program that leads to a professional license to meet the educational requirements of the state where each student is located, the public list under 34 CFR 668.43(a)(5)(v) may no longer say "not determined", and under 34 CFR 668.43(c) an enrolled student who moves to a state where the program falls short must be told in writing within 14 calendar days. At a public university with 64 licensure programs and 5,812 out-of-state online students, that is 3,584 program-by-state determinations to keep current, every admit to notify before enrollment, and every move to catch.
Today the rules sit in a spreadsheet re-checked once a year, program directors are asked whether their program "meets Oregon" when they can only say what it teaches, admissions relies on a licensure disclosure form in the application, and the student information system sends one professional licensure disclosure statement per state code without reading whether the change was a move at all. State Authorization and Licensure Disclosure puts six agents on the watching, reading and drafting, so the compliance officer spends the day signing determinations with the board's own words in front of her.
Estimated split for one move to a state where the program falls short, by hand and with the agents. The 'after' column follows the case in the working solution: move recorded Oct 20 at 4:12 p.m., notice acknowledged Oct 21 at 2:47 p.m. Our arithmetic, kept modest.
Six agents watch moves, cite each state's rule, match it to the program and draft the notice; the compliance officer signs.
Rhea Castellano is in Halden State University's online Master of Social Work, Advanced Standing, 18 of 39 credits into week 3 of the Fall II session. Here is her licensure disclosure, screen by screen, in the working solution.
Rhea changes her permanent address from Ohio to Oregon in self-service. The Location agent reads it as a move under the university's location policy, Policy AA-7.3 §2, with confidence 0.98, opens a determination and starts the clock when the move is recorded, which is stricter than the rule.
Day 2 of 14 · notice by Nov 3
The quarterly re-check finishes overnight: 1,206 board pages behind 3,584 lines, 9 changes, 3 of which change a verdict for 27 enrolled students. Each change is shown old against new, labeled as wording only or as changing a verdict, and 2 pages that did not answer are listed for a re-read.
47 determinations are open: 21 Spring admits, 19 address changes and 7 program changes. Each row shows the clock, the trigger, the program and state, the board's rule in one line with its citation, the proposed verdict and a preview of the drafted disclosure. Dario Pellegrini's Tennessee notice, due Oct 23, sits at the top.
8 moves on a 14-day clock, none overdue
The citation opens the Oregon social work licensing board's passage on master's level license requirements, retrieved Sept 14, 2026 and re-checked that morning at 6:02 a.m., unchanged. The requirement is highlighted, and opening it is logged.
"a supervised field practicum of not fewer than 900 clock hours"
Dr. Marcus Lindgren attested on Aug 3, 2026 that the program includes 600 practicum hours, 300 each in SOWK 7810 and SOWK 7820. The agent proposes does not meet, 300 hours short, at confidence 0.94 against a 0.90 threshold. Ohio still meets, and the Standard Track, with 900 hours, meets Oregon.
The Drafter writes Rhea's notice from template v4 at a grade 8 reading level, checked against 34 CFR 668.43(c): move to the MSW Standard Track, stay and seek a license in a state where the program meets, or talk it through with her advisor. The trace shows each agent's step, its time and the hand-off to Nadia.
Nothing changes in your enrollment until you choose.
Nadia ticks the attestation and signs the determination as State Authorization Compliance Officer. She cannot release the notice she signed: that rule is locked in the roles, so release passes to the Registrar's office.
The person who signs cannot release
Theo releases the notice in the 10:30 a.m. batch by email and the student portal. Rhea acknowledges it at 2:47 p.m. and chooses "Talk to my advisor about the Standard Track". The determination closes on day 2 and is kept 7 years after she leaves.
318 Spring out-of-state admits are in 27 licensure programs: 297 are notified and signed, and 21 are open. Where the program does not meet the admit's state, or the rule is not yet determined, an enrollment hold is proposed to Admissions; 13 are proposed and 36 already placed, with registration opening Nov 9.
For Grace Whitfield, the internal auditor, the Packaging agent gathers every signed determination with the passage it cites, 1,081 notices this term with their release and acknowledgment, the location policy, the notice template and the settings history. Student IDs are masked, addresses are reduced to the state, and the pack is sealed with its checksum.
The same move, seen by the people who carry it from address change to acknowledgment: what their term looked like, and what it looks like now.
Six agents watch moves, cite each state's rule, match it to the program and draft the notice; the compliance officer signs.
Watches the student information system and the admissions CRM for new admits, address changes and program changes, applies the location policy and opens a determination for each, starting the clock.
Keeps each licensure program's requirement in each state, quoted from the board's page with its address and retrieval date, and re-reads every page each quarter and before any signature that cites it.
Compares a state's rule with the curriculum facts the program director attested, and proposes meets or does not meet with the gap and a confidence.
Writes each individualized notice in plain language from the approved template: what changed, the rule, the program and the student's options.
Generates each program's public disclosure page from the signed lines and shows what changed, so the pages and the notices never disagree.
Builds export packs for a federal program review, a reciprocity audit or an internal sample, masks student IDs and seals each pack with a checksum.
Sign, release, place holds. The agents propose; a named person decides.
The compliance office can ask the agents about any row in plain words. Every answer cites the record, policy or board passage it rests on, and opens the screen that shows it.
Why does Rhea Castellano's notice have to go by November 3?
Rhea recorded a move from Ohio to Oregon on Oct 20 at 4:12 p.m., and under the location policy a permanent-address change is a move. Oregon asks for 900 practicum hours; her program has 600, attested by Dr. Lindgren on Aug 3. An enrolled student whose program does not meet their new state's rules gets a written notice within 14 calendar days. Halden starts the clock when the move is recorded, so it runs to Nov 3.
Which enrolled students does this quarter's re-check affect?
The re-check read 1,206 board pages and found 9 changes. Three change a verdict: MS Clinical Mental Health Counseling in Colorado (meets to does not meet, 9 students), MAT Secondary Education in Illinois (meets to does not meet, 14) and MSN Family Nurse Practitioner in New Mexico (does not meet to meets, 4). That is 27 enrolled students; accepting a change reopens their determinations with a fresh 14-day clock.
Which notices have no acknowledgment after 5 days?
4 admits, all reminded on day 5: Marta Kessler (MSN Family Nurse Practitioner, Arizona, 11 days, program director told), Jonah Pruitt (Georgia, 8), Selin Aydin (South Carolina, 7) and Kofi Mensah (Tennessee, 6). None can register before acknowledging.
Prepare the export for a federal program review
The pack holds, for Fall 2026, every signed determination with the board passage it cites, every notice with its release and the student's acknowledgment, the public pages as published, the location policy and the settings history. Student IDs are masked and addresses reduced to the state.
12 screens from the working solution, on its sample data. Pick one to see it large.
The clocks, thresholds, location policy and retention are settings. The 14-day ceiling and the rules that protect students cannot be loosened, and every change saves a new settings version.
| Setting | Default | Choose from |
|---|---|---|
| Notice to an enrolled student who moves | 14 calendar days | Fewer allowed, never more (34 CFR 668.43(c)) |
| The clock starts | When the move is recorded | Or when the determination is signed |
| Confidence below which a person reads the passage first | 0.90 | Rows below it are left out of bulk signing |
| Acknowledgment reminder, then escalation | Day 5, then day 10 | Reminder to the student, then the program director is told |
| Rule re-check | Every 90 days | And again before any signature that cites the page |
| Release batches | 10:30 a.m. and 3:30 p.m. | Set by the Registrar's office |
| Permanent-address state change | A move (locked) | Mailing-only closed with a reason; internship, military and overseas to an analyst |
| Keep determinations and notices | 7 years after the student leaves | Then deleted with a log entry; student IDs masked in exports |
Every figure is labelled: a target the solution is built to, an estimate, a typical published result, or a proven one.
"demo" = seen in the working solution, on its sample data · "target" = design goal, measured in the live solution · "estimated" = our arithmetic, kept modest (the days split). Regulations named as context: 34 CFR 668.14(b)(32) (final rule Oct 31, 2023, effective Jul 1, 2024), 34 CFR 668.43(a)(5)(v) and 668.43(c), the state authorization reciprocity agreement policy manual, and FERPA (34 CFR Part 99). State board passages on this page, such as the 900-hour practicum, are illustrative sample data in the working solution, not a statement of any state's current requirements. Halden State University, its programs and the people named on this page are fictional — characters and sample data in the working solution.
State Authorization and Licensure Disclosure is software for professional licensure disclosure and state authorization compliance. Six agents open a determination for every admit, address change and program change, cite each state board's rule with the date it was retrieved, compare it with the program's attested curriculum facts and draft the student's notice. The compliance officer signs, the Registrar or Admissions releases, and the student acknowledges.
Under 34 CFR 668.43(a)(5)(v), an institution publishes, for each program that leads to a license, the states where it does and does not meet the educational requirements. Under 34 CFR 668.43(c), it tells a prospective student directly before enrollment when the program does not meet their state, and tells an enrolled student in writing within 14 calendar days of determining that it does not meet a new state. Since July 1, 2024, 34 CFR 668.14(b)(32) also requires the program to meet the requirements where students are located.
The Location agent reads the address change against the university's location policy and tells a real move from a mailing-only, internship, military or overseas change. A move opens a determination and starts the clock when the move is recorded, which is stricter than the rule. In the working solution, an Ohio-to-Oregon move recorded on Oct 20 was signed, released and acknowledged on day 2.
The Rule agent re-reads every board page each quarter and again before any signature that cites it. Each change is shown old against new and labeled wording-only or verdict-changing; accepting a verdict change reopens every affected enrolled student with a fresh 14-day clock. Pages that do not answer are listed and re-read, so no line goes stale silently.
Yes. Every notice, its release and the student's acknowledgment are kept with the signed determination and the board passage it cites. The Packaging agent builds an export pack for a reciprocity audit, a federal program review or an internal sample, with student IDs masked and the pack sealed.
Yes. The agents propose, draft and package; they never sign, release, place an enrollment hold or publish a page without approval. The compliance officer signs every determination with an attestation, the Registrar or Admissions releases, and an override that would stop a notice needs a second reviewer.
The state only, never the street or city, and only for the compliance office, the Registrar and Admissions for admits. Program directors see counts, not names. Determinations and notices are kept 7 years after the student leaves, exports are masked, and student data is never used to train a model.
The Agentic Solution Engine builds and deploys it from your requirements and documents, such as your location policy, notice template, program list and a sample of past address changes, and it goes live once every quality gate has passed. We will walk you through it on your own programs first.
Every course file fixed before April 2027, and heard right by a screen-reader test.
1-min demoAcademic Integrity Case ManagementReferrals screened on how the work was written, with both sides in one packet.
1-min demoLearning Outcomes AssessmentAssessment reports built from scored student work, where every number opens its papers.
1-min demoWe'll run State Authorization and Licensure Disclosure on a sample of your own programs, rules and address changes.