Digital Mailroom Automation
Accelerate and scale mailroom processing with end-to-end automate extraction and routing workflows
Transform manual mailroom classification into smart, automated workflows
Improve Business Responsiveness
Powerful AI classifies thousands of documents from emails, other sources; extracts key data points; routes them to the right recipient and systems – insurance, claims, contracts, proposals, HR etc. - handling responses in minutes.
Enhance Mailroom Visibility
Gain real-time insight of the information entering your organisation while using the appropriate levels of management, control, and security; never lose any information from your inbox.
Reduce Manual Workload
End-to-end automation eliminates long hours spent on mundane, repetitive tasks of reading data and documents in emails, and responding or acting; it gives knowledge workers time for strategic and creative activities.
Improved Compliance
Continuous checks and controls to support business policies and compliance, adding traceability and records management with accurate insights on all forms of incoming documents, improves decision-making.
Powerful Digital Mailroom Automation Platform
Dynamic AI-powered extraction from 1000s of communications and correspondences, automated classification, analytics and workflow automation to improve process efficiency
Capture
For Intelligent Data Extraction
Leverage AI-powered extraction to classify thousands of incoming documents across hundreds of categories, extract key data from any incoming documents through multiple channels of input, including email, fax, web portals, and more
Search
For high-precision results
Advanced powerful search feature for a specific registered email or specific types of mail including incoming, outgoing, internal, external etc. with one single click- to download and save the search result custom views
Analyse
To make informed decisions
Customizable dashboard and reports of meaningful information for users to customize delivery reports, check mail delivery confirmation, validate extracted data with full context to the original source document and make informed decisions; without having to go manually through inbox
Automate
To maximize efficiency
Automate and categorize all emails in a centralized location, set their statuses automatically, trigger alerts and notifications, route to right downstream systems for storage or action – CRM, F&A, HR, Internal/External to the organization; leading to increased responsiveness and time/cost savings
Why choose Botminds Mailroom Automation Solution
Automatically classify and route thousands of incoming documents from various sources via email, fax etc.- customers, vendors, internal teams
Scalable to support higher document volume and more categories
Eliminates manual data entry or reading; converts the extracted content into semantically searchable documents
Reduces time and costs spent on manually classifying and distributing mail
Validates the extracted data with full context to the original source document, eliminating duplicates and errors
Easy to configure with end-to-end automation pipeline without any code – fast delivery and user-friendly
Shortens processing times, routing for faster responses to customer inquiries, common requests etc.
40%
Processing Time Reduction
50%
Improved Efficiency
3x
Documents handled
4x
Productivity
Frequently asked questions about Mail room automation
What is digital mailroom automation?
What is digital mailroom automation?
Companies have huge data in the mailbox, thousands of correspondences & communications from various sources - customers, vendors, internal teams and, many stakeholders. These documents need immediate attention and should get routed to right business processes. AI-powered extraction, classification and routing of incoming documents is digital mailroom automation.
Why is mailroom automation important?
Why is mailroom automation important?
Mailroom operations can be complex and chaotic, leading to loss of productivity and efficiency. If documents are not managed proactively in an organization, it can result in lost information and duplicated records, leading to loss of profitability. Moreover, security breaches can have a significant adverse impact on a company’s bottom line business and non-compliance to legal archiving and record keeping regulations will result in fines and reputational damage. it is therefore critical to manage information from its origination point as soon as received.
Who is Botminds Digital Mailroom Automation solution for?
Who is Botminds Digital Mailroom Automation solution for?
Businesses across industries and functions like e-commerce, airline, healthcare, finance, HR, Journalism, Marketing and more can use mailroom automation to eliminate manual data entry and convert the content into semantically searchable documents.
What are the benefits of Botminds mailroom automation?
What are the benefits of Botminds mailroom automation?
>> Faster Implementation
>> Improve business productivity
>> Saves significant amount of time
>> Increased Productivity
How can Botminds mailroom automation improve customer service?
How can Botminds mailroom automation improve customer service?
More efficient mailroom notices, contracts, and time-sensitive mail will be viewed immediately. All emails will be automated and handled instantly, leading to customer response time, shorter resolution time and overall satisfied stakeholders (internal and external).
See Botminds Platform In Action
Learn how Botminds Intelligent Document Process can drive ROI, reduce costs, and save time for your business.